The Trial Secretary has the most time consuming job. The Secretary is responsible for all of the paperwork associated with the trial with the exception of the original application.

The Trial Secretary needs good organizational skills. They also need to be familiar with the rules of the sanctioning organization. Good computer skills are a must, as is access to a computer and reliable printer.

• Gather information to prepare the Premium.

   

• Provide a draft of the Premium to the Trial Chair, and, in some cases to the sanctioning organization for approval.

   

• Mail or post the Premium.

   

• Post notices for the show in various computer forums.

   

• Sends copies of the Premium to the Sponsoring Venue.

   

• Check entries as they are received to be sure that they are complete, accurate, and the appropriate entry fees have been enclosed.

   

• Enter entries into the computer.

   

• Reconciles entry totals with checks.

   

• Forwards the checks to the Treasurer.

   

• Provides the Trial Chair with total including an entry breakdown.

   

• Gives volunteer information to the Chief Ring Steward so they can prepare the worker's schedule.

   

• Sends out confirmation letters with the start time, check-in time, classes entered, schedule of classes, and any other notices or reminders.

   

• Prepare the Catalogs/Running Order.

   

• Prepare Scribe Sheets for every dog and every run. Organize the scribe sheets. Print blank scribe sheets in case of last minute changes.

   

• Prepare the Check-in and measuring lists.

   

• Prepare paperwork for the score table.

   

• Calculate the Judges fees.

   

• Compile all paperwork after the trial including the show report.

   

• Submit the show report and any other required paperwork to the sanctioning organization.