Hospitality is responsible for arranging for food and drinks during the trial.

• Determine what supplies need to be purchased; coffee, tea, cocoa, sugar, etc.

   

• Estimate the number of lunches needed for workers, trial committee, and Judges.  Get the estimated number of volunteers from the Chief Ring Steward and estimate how many drinks/snacks are needed for the volunteers.

   

• Decide what to have for the continental breakfast.

   

• Find out what each judge prefers for drinks, snacks, and lunch.

   

• Place the order for lunch items.

   

• Each day of the trial:

   

  • Make coffee.

     

  • Set out breakfast items and supplies.

     

  • Arrange ice chest and drinks.  It's good to have one ice chest for diet drinks, one for regular drinks, and one for water.

     

  • Fill smaller coolers with each Judge's beverage selection and water and take them to ringside.

     

  • Check coffee and tea levels throughout day and make more as needed.

     

  • Refill ice chests with drinks and ice as needed.

The individual handling Judge's Hospitality is responsible for assisting the Judges in making their arrangements once they have accepted the assignment.  This may include making hotel reservations, making travel arrangements (or seeing that the Judges do so in a timely manner), arranging to pick up or drop off at the airport if necessary.  Their goal is to take care of the Judges.

• Contact Judges and find out their anticipated travel arrangements.

   

• Make hotel reservations according to the Judges' preferences (smoking/non-smoking, etc).

   

• Confirm both travel arrangements and hotel reservations with airlines, hotels, and Judges.

   

• Arrange for Judge's transportation to/from the airport, to/from their hotel, and to/from the trial grounds during the trial.

   

• Find out what each Judge prefers for drinks, snacks, and lunch.

   

• Arrange for the Judges' dinner by getting a head count of those attending and making reservations at a nearby restaurant.

   

• Arrange for Judges' transportation to/from dinner.

   

• See to any other Judges' needs as they arise.